May 12, 2020

5 Reasons Your Small/Medium Business Needs to Be Using Office 365 Today

Is your small or medium business growing fast? Then you may benefit from the help of the latest technologies like Office 365.

Many businesses are moving towards cloud computing software like Microsoft 365 for many reasons, including IT cost reduction, an improvement in workforce productivity, enhanced security, and the latest tools and software.

If you’re curious to learn the benefits of Microsoft 365, we’re here to help. Keep reading to learn how the platform can improve your small or medium-sized business.

1. Staff Can Work From Anywhere

One of the best advantages of Microsoft 365 is that your staff can work remotely from anywhere in the world as the platform is cloud-based. Your team can access files from the cloud, meaning that staff can reach any files and emails from any corner of the globe at any time.

With remote working becoming more common, the use of Microsoft 365 means everyone can work the way they do best, whether they’re in or out of the office. Use trusted business software including Word, PowerPoint, Excel, and Exchange from any device at any time, whether it’s a computer, laptop, or mobile phone.

Cloud-Based Software

Reap instant access to creating, editing, and sharing files, making collaborating with colleagues super simple.

As the software is cloud-based, it means migrating to Office will lessen costs, challenges, and risks for small and medium-sized businesses. No longer will you have to worry about losing important files on a broken device – everything is saved in the cloud.

2. It’s Secure and Reliable

If all your company’s data is uploaded in the cloud, you may be wondering if it’s safe. Many small and medium businesses are also hesitant at first to a Microsoft 365 Migration as it means moving the location of data from their storage.

However, as the data is stored on a cloud, IT managers can easily control and adjust the privacy settings of Microsoft 365 apps. That means the data is only accessible by the individuals permitted to work with it and is completely safe from outsiders.

No-Risk Support System

All cloud information is also backed up regularly and replicated, preventing the risk of data loss.

Microsoft 365 helps your company be secure, so you know that you’re managing and protecting your business’s devices, data, and finances.

Enjoy peace of mind with easy-to-use management functions, as well as a 24/7 technical phone support should you run into any issues.

3. Enjoy Updated Tools and Devices

There are many great features of Microsoft 365 that hugely benefit small and medium-sized businesses.

Microsoft Office 365 is always updated with the latest technological advancements and is packed full of useful new tools and applications that are unavailable in other software.

One of the best tools is OneDrive. This feature allows users to share files between company staff and clients with easy and straightforward access. Files from local devices can be moved to OneDrive and can be accessed from any location and time through the cloud server, as mentioned previously.

Enjoy Microsoft's Collaboration Tools

Microsoft has also introduced a tool called Teams, which focuses on internal communication. Users can use it to link with their colleagues. Staff can create groups, share files, and can connect through call, chat, and video.

This updated offering allows companies to communicate both internally within the team and externally to clients using real-time messaging or video conferencing.

Microsoft Teams can be accessed from a desktop computer, mobile apps, or within the outlook web interface, making it a versatile tool.

4. It’s Affordable

Another reason why Microsoft 365 is so great for small and medium businesses is that it’s affordable and offers a flexible monthly billing process.

This billing model allows companies to add or decrease the number of users to suit their needs manually. There are no contract-based plans so business owners can change the project to suit their growing needs.

Simple, Moldable Pricing Structure

As Microsoft 365 isn’t dependent on upfront costs, it slips easily into the monthly budget. With less cost for such software, you can invest in ample space to store files, emails, and data. No longer will you have to groan at that red popup that reminds you to clear out your old emails for more space. Say hello to a whopping 50GB of email storage when you migrate to Microsoft 365.

Overall, Microsoft 365 reduces the total cost of ownership while enhancing staff productivity.

5. Migration is Simple

Microsoft cares about its customers and aims to offer a smooth and safe migration for business owners.

Microsoft provides a big range of support options for businesses seeking to migrate services from a legacy environment into the Microsoft 365 cloud platform without losing any data in the process.

As you migrate between systems and the business becomes live on Microsoft 365, all the users in a company will soon start receiving updates and new features on many bases.

Ready to Enjoy the Benefits of Microsoft 365?

The benefits of Microsoft 365 for small and medium-sized businesses is huge, and your organization is sure to grow after migrating.

To find out more on how a Microsoft 365 migration can help your company to improve productivity, contact us at Advantex.

We have a friendly and knowledgeable team of experts in Microsoft products that can help you in deciding what the best plan for your business is. Get in touch today for an assessment for Microsoft Office 365 and other IT business solutions so we can help make your organization run at its best.

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